Trip FAQ

What is the first step I should take to go on a HOPE trip?

Complete a Trip Request Form on our website to make sure there is room on the trip you are requesting. This does not register you for a trip. You will be contacted as to space availability for the dates you requested. If space is available you will be sent a registration link.

Is there a deadline for registering for a trip?

Well not really. But please note that trips fill up quickly. Check the trip dates page on our website to make sure the trip you are requesting is still open.

What is the cost of the trip?

The cost is $750 (plus airfare), which includes:

• Lodging for five nights

• Food for two meals per day (which is what we have while there)

• Transportation to, and from the airport and while in Haiti

• Trip medical insurance

• 24/7 security personnel

You are responsible for making your flight arrangements in coordination with our trip itinerary. You will receive an email with details on what flights you will need to include on your itinerary. DO NOT MAKE YOUR FLIGHT ARRANGEMENTS UNTIL YOU RECEIVE THE REQUIRED FLIGHTS FROM US AT HOPEREMEMBER: When you do make your flight arrangements, you’ll want to book a round trip ticket from your city to Port au Prince and make sure to include our required flights into and back out of Port au Prince.

Is a deposit required to reserve a spot on a trip?

Yes. We require a $250 deposit at the time of your registration. This deposit is non-refundable. Please see our cancellation policy below. There is no deposit required to simply fill out a Trip Request form.

When will payment be expected?
Full payment for your trip fee is due one month prior to your trip departure date. You will receive an invoice from HOPE for the trip fee less your $250 deposit and any other payments that have been made. Groups should contact us at HOPE@haitiorphanproject.org for special arrangements for group payment.

What about the flight arrangements?

You are responsible for making your flight arrangements in coordination with our trip itinerary for your particular trip. Basically we need you to coordinate with us at HOPE to ensure that we all fly into and out of Haiti on the same flights. You will receive an email with details on what flights you will need to include on your itinerary. DO NOT MAKE YOUR FLIGHT ARRANGEMENTS UNTIL YOU RECEIVE THE REQUIRED FLIGHTS FROM US AT HOPE.  REMEMBER: When you do make your flight arrangements, you’ll want to book a round trip ticket from your city to Port au Prince and make sure to include our required flights into and back out of Port au Prince.

How do I make my trip payment?

You may make your payment securely online.

Or you may mail a check made payable to:

The Haiti Orphan Project

135 West Adams Ave.

Kirkwood, MO 63122

Attention: Lauren Jones

*Please add your name/trip date in the memo portion of your check.

**If you are raising funds to support your trip, please see below.

What if I have to cancel my trip?

If you have to cancel for any reason, here is how it works:

• The trip fee, once paid in full, cannot be refunded. However, you may ask us to apply the trip fee (less the  $250 deposit) to a future trip for you or someone else. If you do not wish to allocate the unused funds for a future trip, they will be used for our general orphan care expenses.

• If you have already purchased your airline ticket, check with the airline for their cancellation policy.

What if I need medical attention while in Haiti?

Part of your trip fee includes the purchase of a short-term international medical policy. More information on the coverage may be found at gallaghercharitable.ajg.com. In addition, we always have a medical professional on each trip. See above for immunizations and medical recommendations for our travelers.

Is it safe in Haiti?

Traveling in Haiti is as safe or safer than many US cities. While we cannot guarantee complete safety at all times, we are careful and responsible about where and how we travel in Haiti. The guest houses where we stay have 24/7 professional security. Our drivers and translators are well experienced and know where to go and where not to go. In addition, we have a professional security person with us at all times.

Please contact us at hope@haitiorphanproject.org for a copy of our Emergency Plans and Procedures.

RAISING FUNDS FOR YOUR TRIP

Some people raise funds for the cost of a portion of the trip. We have a sample letter you can personalize and can get that to you upon request to brandi@haitiorphanproject.org. People can contribute to the trip fee portion of your trip and get a tax deduction for their contribution if they follow the instructions in the fundraising letter. It says:

“If you are able to help, please send in your check to [your name], payable to HOPE, at:

[add your name and address]

by (DATE)____TBD_________. Please be sure to put [your name] in the memo.

Or, go to http://haitiorphanproject.org/trips/payment/ Select “Payment for a Trip” and then select “I want my donation to be dedicated to [your name]. Your donations are tax-deductible.”

Since you are making your own flight reservations, we cannot accept donations to help you cover those costs. People can still contribute to you to help with your flight costs. But they will not receive a tax deduction on those contributions. If someone wants to donate to your flight costs they should NOT make their checks payable to HOPE but rather to you. They also should NOT make online contributions on your behalf for flight costs.

NOTE: any amount contributed toward your trip fee is counted as a tax deductible contribution and therefore cannot be refunded. If your fundraising efforts result in more funds raised than your trip fee, any overage will be used for general orphan care expenses.